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Ex 7.7.2 - Address Book |
| KNOWLEDGE |
| ADDRESS BOOK |
The Address Book in
most e-mail packages provides a convenient place to store contact
information for easy retrieval. Some, Microsoft Outlook and Outlook
Express, also allow access to Internet directory services, which can be
used to look up people and businesses on the Internet. Some of the
features and advantages of e-mail address books include the fact that you
can:
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Store important
accurate information about the people and
groups who are important to you In the address book, you can store:
You can also store individual and business Internet addresses, and link directly to them from your address book. The real advantage of the system is that once you have the person's e-mail address entered accurately you will not make a mistake in terms of the exact e-mail address details when sending them an e-mail. |
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Find people and
businesses by using directory services Directory services enable you to look up names and addresses of people and businesses on the Internet. |
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Create groups of
contacts for mailing lists You can create groups of contacts to make it easy to send the same e-mail to a group of people at the same time. Any time in the future you want to send a new e-mail to the same group you can do so by selecting the group. If you have a large number of names in your address book grouping is a good way to organise your address book into say friends, people in the office, etc. |
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Share your address
book with other users Many popular e-mail programs including Microsoft Outlook Express, Microsoft Exchange, Eudora Light/Pro, Netscape Communicator, allow the exporting of text as comma-separated values (CSV) files. This means that you can share your address book with users of these applications by exporting and importing using the CSV format. |
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Import names from
other address books This is the opposite of sharing your address book with others as detailed above. If you are using an e-mail program that supports the CSV format you can import addresses from other people. |
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Send and receive
business cards A business card in e-mail terms is an electronic version of the paper card which contains your personal details as appear in your e-mail registry. When you send an e-mail you can attach the business card to the e-mail thus saving you the effort of typing all your details in the e-mail. When your e-mail is received details from the card can be automatically placed into that persons address book. |
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Print all or part of
your address book and take it with you You can print your address book to add to your personal organiser. |
| FURTHER INFORMATION |
| To read further information about the topic(s) discussed in this exercise try visiting the following web site(s): www.bbc.co.uk/webwise - Online Course/E-mail plus |
| PRACTICE |
| Hence, you now need
to learn about how to "Use e-mail."
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Check your current |
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